March 11, 2020
As a smaller college with a single location, thus far we have been able to effectively maintain a safe space.
Cogswell has taken multiple steps to ensure the health and safety of our students, faculty, and staff including the following:
In the event there is a confirmed case or we are made aware of an exposure, we will immediately notify all constituents and outline next steps.
In the meantime, classes will continue as scheduled.
March 9, 2020
From the Provost & Chief Academic Officer
Dear Cogswell Community,
I hope the spring semester is progressing nicely. The safety of our community continues to be a primary focus of the College. With all the attention in the news media regarding the Coronavirus (COVID-19), I ask everyone to help prevent its spread (as well as any other infectious illnesses) by observing a few simple procedures.
All entrances to the building—including the main, front entrance—will remain locked 24 hours a day, 7 days a week. Current students, faculty, and staff must use their ID badge to gain access to the building at all times. You must wear your badge in a manner that is easily visible while on campus. Students, faculty, and staff who do not have a badge will need to check in at the front desk and be issued a temporary name tag. This name tag will be effective for 24 hours. All Cogswell guests will be required to register at the front desk. They will be issued a name badge to be worn while visiting the campus.These increased security measures will only work if we are all vigilant. Safety is everyone’s business. While on campus, please be observant of those around you. If you see someone in the building without a visible Cogswell ID or a visitor badge, please notify a member of the faculty or staff. Also, be cognizant of those around you while entering the building—do not open the doors or hold doors open for individuals without a visible ID.
Even with these safety measures in place, we recognize that emergency situations may arise. In the event that an emergency requires us to evacuate the building, please:
Immersive, collaborative and designed to unlock your creativity—for over 130 years Cogswell has been helping people turn their passion into their professions. Today, it’s your turn. Explore our program offerings to help you develop the skills you need for the job you’ll love.
Pairing business, technology and creativity, our students come to the heart of Silicon Valley to deepen and grow their passions. The result? A skilled and dynamic community with a social life that is surprisingly robust.
We know this is a difficult time for everyone. While it's hard to see now, this will someday be just a memory and we want to make sure you don't let it stop you from achieving your educational goals!
To that end, Cogswell is committed to keeping us all connected through a new series of fun, innovative, and useful virtual events. Explore the options below and engage with us online as we work together to keep you on track.
We are adding new virtual resources all the time, so check back frequently!
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law on March 27, 2020. One aspect of the act was the creation of the Higher Education Emergency Relief Fund (HEERF). HEERF provides funds to institutions for emergency financial aid grants to students whose lives have been disrupted by the COVID-19 pandemic.
Cogswell University of Silicon Valley has been allocated $350,736 to provide emergency grants to students for expenses related to the disruption of campus operations due to the COVID-19 pandemic. Funds are intended to help with academically related expenses such as food, housing, course materials, technology, healthcare, and childcare. Cogswell’s allocation was determined by the U.S. Department of Education based on the number of Pell Grant-eligible students enrolled on campus (70% of the weight) and the overall enrollment (30% of the weight). Given the weighting, Congress clearly intends the funds to go to students with the most financial need as determined through the financial aid application process.
Cogswell leadership has been working to determine how to distribute this funding to students. While specific award amounts and disbursement strategies will differ across Cogswell students, the priority will be to provide the most HEERF funding to student populations with the highest financial need. To be eligible for an emergency grant award, students must meet the following criteria: 1) students must have been attending Cogswell as of March 13, 2020 as a degree-seeking student; and 2) they must be attending the Summer 2020 Trimester as a degree-seeking student; and 3) they must have completed the 2019/2020 FAFSA and be eligible to receive federal student aid.
Grant amounts vary by student based on the results of their FAFSA® and their Summer 2020 Trimester Enrollment status. The highest emergency grant amount will be for students who are eligible for the Federal Pell Grant as determined by the 2019-2020 FAFSA®. Students who are not eligible for Pell Grants, but still have eligibility for other types of federal student aid, based on their FAFSA® will be the next group awarded. Emergency grant award amounts for students who are attending less than full time will be lower than the amount for students attending full-time.
Enrollment status is classified as:
Students who are enrolled, but taking the Summer 2020 trimester off (Standard Period of Non-Enrollment or Leave of Absence) are ineligible for emergency grant funds.
The chart below outlines the amounts for how the funds will be distributed to all eligible students:
Cogswell created a simple online application/request form for students who are eligible to apply for emergency grant funding. The link to the online form will be sent to eligible students via their Cogswell email address to be completed and submitted. After the completed form has been received, emergency grants will be disbursed to eligible students very quickly through the Business Office. Students will have a check sent to the address listed on the request form. The full award will be disbursed to students regardless of whether they have an outstanding balance or not.
Frequently Asked Questions related to the Higher Education Emergency Relief Fund (HEERF) Emergency Grants to Students.
Other questions not answered by the FAQ's can be directed to: HEERF@cogswell.edu.
June 26, 2020
Dear Cogswell University of Silicon Valley Community,
I hope this message finds you all well. We know that everyone is anxious to know the plans for fall classes at CUSV. Given the fluidity and the rapidly changing nature of the Covid-19 pandemic, we feel that any sort of definitive plan announcement would be premature at this point. We are aware that a number of schools have announced plans for the fall semester. However, we are also seeing many of those same schools modify and even retract their plans as they come to terms with the realities of this continuing and evolving pandemic. Therefore, rather than put out a plan that turns out to be unworkable and that we later have to retract, we will continue to monitor the situation until we have a clearer picture of what the Covid-19 situation will be in the fall. As soon as we feel we have enough information to make a real decision, we will announce it to the community. We know this is probably not the answer you were hoping for, but we believe it is important to be candid and admit there are still things for which we do not have answers.
I think most of us would like to be back on campus in some manner for the fall, but we also need to do it safely and in compliance with health and government regulations. Even then, there are strong reservations within our community. In a recent survey sent to all CUSV students and faculty, we asked the question:
Assuming Cogswell is following the mandated health and safety regulations (requiring masks, social distancing, etc.), will you feel comfortable attending classes on campus this fall?
Of the 170 students who replied, 56% said yes, while 44% said no. The results from the faculty were quite similar with 59% saying yes and 41% saying no. That tells us that even if we take all the necessary precautions, there are still a substantial number of students and faculty—more than 40%—who say they do not feel comfortable returning to classes on campus.
As you are probably aware, California, like other states, is seeing a dramatic rise in Covid-19 infections, especially in younger people. We want to ensure that whatever plan we implement provides an environment where students, faculty, and staff can maintain safe conditions with minimal risk of exposure to the Coronavirus. We have a task force that meets every week focused exclusively on these issues for our fall trimester.
As we plan for the fall, here are some of the things we are considering. Please understand that these are only being considered, none have been decided.
Remember, none of these things have been decided. They are all just some of the ideas being studied and analyzed by our fall planning task force. Of course, we will also need to comply with any governmental requirements such as the use of face masks in the building. As soon as we are able to formulate a plan that we believe is realistic and provides a healthy and safe learning environment, we will announce it to the entire CUSV community. In the meantime, please continue to monitor the News page on our website for any updates.
Thank you all for your patience and understanding while we work through this incredibly complex issue.
Brian K. Shepard, DMA
May 22, 2020
From the Dean of Students
We want to support you during these uncertain times by introducing you to a free resource that is available to all students. TutorMe allows you to connect with a live tutor in under 30 seconds for over 300 subjects, 24 hours a day. Additionally, you can submit a paper on TutorMe’s Writing Lab and receive feedback in less than 12 hours.
To Access TutorMe: Log into Canvas and find TutorMe on the homepage or within a class. Connect with a live tutor using video and/or audio! See how it works HERE
If you have any questions, please contact me.
May 21, 2020
We hope you had a nice month off! We are excited to see you continuing on your path to graduation. Classes for the Summer Trimester resume on Tuesday, May 26th following the Memorial Day holiday.
Be sure you login to your classes on the first scheduled day. As a reminder, there are many additional resources available to you in the Cogswell Virtual Center which can be found here.
Have a great weekend!
April 16, 2020
I hope this finds you and your loved ones safe and well. I know the shelter-in-place orders have made our lives more difficult and uncertain. For those of us in the Cogswell community, a large part of that uncertainty has been not knowing what to expect in the coming weeks and months as we begin a new trimester. Cogswell's programs are designed for year-round attendance to allow students to graduate sooner, save money, and get a head start on their careers! While COVID-19 has disrupted everyday life, we will not let it disrupt your Cogswell education. Although we cannot predict when the shelter orders will be lifted, it seems safe to say it will be some time before things return to normal. Therefore, in order to provide some degree of certainty, we are announcing that Cogswell College will continue with fully online classes for the summer term. I know this decision brings a number of other questions and I will attempt to answer many of them below.
When does the summer trimester begin?
The summer trimester begins Tuesday, May 26, the day after Memorial Day.
I have already registered for my summer classes. Will I still be able to take those classes?
Nearly all classes that were scheduled for the summer term will be available online this summer. There are a very small number of classes that due to their unique, hands-on approach do not work well online. Those classes will be postponed until the fall trimester. In those few cases, we will work with you to make arrangements for an alternate class. Please contact your Academic Advisor at email@example.com for details.
I haven’t registered for summer classes yet. What do I do?
Please contact your academic advisor or department director immediately. If you look in your email inbox, you’ll probably find a number of messages from them attempting to reach you.
I’m planning to graduate at the end of the summer term. What if a required class isn’t offered?
As mentioned above, nearly all classes originally scheduled will be offered. However, if a specific, required class needed to graduate is not, we will make an alternate arrangement for you on a case-by-case basis. We want you to graduate on time and will do everything we can to make that happen. Please contact your Academic Advisor at firstname.lastname@example.org immediately.
How will my classes meet?
All classes will be conducted primarily through Canvas. If your class was scheduled to meet on campus (classes with a section designation beginning with the letter “C” or “H” as in CA, CB, HA, etc.), your classes will be held in a “synchronous” mode where they continue to meet on the same days and at the same times as originally scheduled. Instead of joining your professor and fellow students in a classroom at that time, you will join them online by logging into the Canvas section for that course at the scheduled time. Your classes will likely consist of a variety of face-to-facevideo meetings, pre-recorded videos, slides, readings, group discussions, etc. The difference is they will all be done online rather than in the physical classroom. Note: a few of our classes were already set up as online classes (classes with a section designation beginning with the letter “O” as in OA, OB, etc.) with no specific date and time scheduled. If you are registered for one of those courses, it will continue to meet in an “asynchronous” mode. The professor of that class will contact you at the beginning of the trimester to explain how the class will operate.
Will I need any special equipment or software for my online classes?
You will obviously need the ability to get online to access your classes and class content. In most cases, a basic laptop or desktop computer with a webcam, microphone, and speakers/headphone jack will be adequate. While many tablet computers will also work, we strongly discourage the use of smartphones for your coursework due to their small screen size and limited software compatibilities. Some classes may require access to additional software. In most cases, this software is available free or at an extremely low cost during this time. See The Cogswell Virtual Center page on the Cogswell website for more information on these resources. In addition to a computer, you will also need a quiet space where you can meet your class during the scheduled time.
I don’t have an appropriate computer or equipment, what can I do?
As mentioned above, most computers will work for online access as long as they have a camera, microphone, and speakers or headphone jack. Laptop computers usually have these items built in. For desktop computers, inexpensive webcams with built-in microphones are commonly available from merchants selling electronics and computer equipment. Major software companies like Microsoft and Adobe are making their applications available to students for free. With remote access to the Virtual Shrine of the Silver Monkey Lab, you can run computationally powerful applications like Maya and ZBrush remotely even if don’t have a powerful computer. More information on these resources can be found on The Cogswell Virtual Center page of the Cogswell website. If you are financially unable to acquire basic equipment, we want to help. Cogswell has limited funding available to assist students with such needs. Please complete the Loaner Laptop Request form located under “Important Links” on the right-hand side of The Cogswell Virtual Center page.
What if the shelter-in-place order is lifted at some point? Will we go back to on-campus classes?
We do not plan to return to on-campus classes until the fall trimester, assuming the full shelter-in-place order has been lifted by that time. If some, or all, of the order is lifted during the summer, we will evaluate the situation and may begin opening up parts of the campus so that students have access to labs and studios, but the summer classes will continue in their online modality.
Can I get into the building during the summer term?
The building is currently closed and will remain closed until the shelter-in-place order is lifted. As mentioned above, if that happens, and we can provide adequate safety to all those entering the building, we may allow people to enter the building to use various lab and studio resources. Until such time, though, you may not enter the building.
Can I get housing for the summer?
Yes, housing will continue to be available for students. However, depending on the number of students who remain in housing, we may need students already in housing to move to a different apartment in order to consolidate empty housing spaces. If you have not done so already, please contact Carolus Brown (email@example.com) immediately to make housing arrangements.
I’m currently in housing, but want to move out for the summer, what do I do?
Please contact Carolus Brown (firstname.lastname@example.org) immediately to make your moving-out arrangements.
If the building is closed, how do I contact Financial Aid, the Registrar, the Business Office, etc.?
All Cogswell offices are operating remotely. The easiest way to reach these offices is by email.
I have questions that weren’t answered above. Who do I ask?
We have created a special email address, email@example.com, to handle such questions. Ask your questions there and they will be routed to the appropriate person for an answer within 24 hours. In addition to this email address, Cogswell will host several virtual meetings where your questions can be asked. Please join us via Zoom for one or more of the following:
April 3, 2020
Can you believe it has been nearly 2 weeks since we transitioned to online classes? I will keep this message brief, as I know many of you are managing exams, projects, and papers. With my life changing, and my home becoming my office, I have been able practice self-care through steps; walking long distances, like from campus to Target. The long walk provides me with an escape since home is also now my workplace and it allows me to see life very differently. I’ve probably driven that route a hundred times but never fully seen the details I see on that walk.
It is a brief reminder that change offers us an opportunity to see the same things in a very different way. Flowers, signs, buildings, and people that were a blur before are able to be examined and understood in new ways. Although things have changed for us, the desire to connect and learn has not. If anything, it may have become more intense, more desired, and more real. When we do see one another again, I hope that we will appreciate “us” more. Enjoy the rest of your week and enjoy connecting with each other, whether it be at the coffee with the Provost on Monday mornings, on the ASB Discord or at Chat with a Pro on Wednesday, I hope to ‘see’ you there. Good luck Cogswell and stay well.
April 1, 2020
As I’m sure you have heard, the shelter-in-place order for the area has been extended through Sunday, May 3rd. That, of course, means the Cogswell campus will continue to remain closed through the end of the spring trimester with all classes finishing the term online. Although I’m not surprised by the extension, I am saddened by it. I truly miss seeing everyone’s faces in the hallways and the constant hum of activity around the building. As we announced a couple of weeks ago, our Commencement ceremony has been postponed until August 23rd. I hope that all of our graduating students will come back to celebrate this incredible milestone. As many of you have heard me say, Commencement is one of my all-time favorite days as we share your tremendous accomplishments.
I have received several questions about the summer trimester and would like to address them for everyone. As we announced earlier, the start of the summer trimester has been postponed until May 26th, the Tuesday after Memorial Day. I would love nothing more than to be back on campus at that time and we are preparing the summer schedule with that goal in mind. However, we are also cognizant of the possibility that we won’t be able to return to campus by then. In that case, we will offer our summer classes fully online.
We know that some of our hands-on types of classes do not translate well into an online medium. The faculty and I are looking at all of our summer classes to decide which courses will work online, and which ones should wait until we are back on campus. Consequently, if we have to continue fully online, some classes that we have published in the current summer schedule may be postponed until the fall. As I said earlier, our hope is that we will be back on campus in time for the summer and can offer all of the published classes. However, if we have to be exclusively online, we want to make sure we only offer high-quality classes. I know that brings up concerns about whether or not a class you want or need to take will be available. At this point, it is still too early to know. We will continue to closely monitor the COVID-19 situation and make a decision based on the advice of the appropriate medical and governmental agencies. Be assured, though, that in the event a course you need to take is cancelled, we will work with you to make alternate arrangements including helping you maintain your tuition lock.
I know this has been a stressful time for everyone, and I have so admired the good spirits and cooperative attitudes everyone has shown. Keep up the great work! I also remind you to check the News page on the Cogswell website for the latest information on all our virtual offerings during the shelter-in-place. And please feel free to join me for Coffee with the Provost on Monday mornings at 9:30 via Zoom. Pull up a chair in front of your webcam with your favorite morning beverage and chat.
March 27, 2020
It’s hard to believe that we’ve only been at this online thing for a week! It already feels like it’s been forever since I saw you all in the hallways. Thank you all for your patience, your generous spirit and your flexibility as we continue working through this new reality. I know not everything has gone perfectly, but we’re all trying and we’re getting better as we get more experience. Keep up the great work!
I really do miss seeing everyone’s faces on campus and to that end want to announce that beginning this Monday morning I will be hosting a Coffee with the Provost. I will do this for the rest of the term each Monday morning from 9:30–10:30 via Zoom (see the details below). Bring your favorite morning beverage to your webcam and join me in casual conversation. There’s no agenda, just a chance to chat and get some much-needed human contact. All I ask is that everyone be respectful of the fact that we will have many people on the video call, so please be polite and kind to everyone. Also, since it can get chaotic with so many people on the call, please mute your microphone when you are not speaking. Have a great weekend everyone. I look forward to seeing as many of you as can join in on Monday mornings.
Coffee with the Provost
9:30–10:30am, Mondays (March 30, April 6, April 13, and April 20)
Join Zoom Meeting
March 24, 2020
Dear Cogswell Students,
Well, we did it! We transitioned from on campus classes to online classes! Although today is just day #2 for all of you, I get the sense that most of you are doing what you need to do to be most successful:
Logging in and showing up for class
As the old saying goes, “You’ve got to be in it to win it!” That was true when you were physically here on campus and even more true now that you are in online classes. Treat Canvas much like your actual classroom by logging into your virtual class at the same day and same time as your actual class. Setting up a schedule that includes both class time and time to study will be incredibly important of all of you.
Engaging in the material with the faculty and with other students
Online classes provide a great opportunity for you to engage in multiple ways with the instructor. Whether it be speaking up to ask questions or sending messages privately to them using the chat function, engaging in the material is incredibly important. We do not expect that you will know everything, so asking questions and engaging in dialogue are to be expected.
Sharing your thoughts and perspectives about how things can be improved
In one week, we were able to review all classes, identify some key modifications to make, and implemented them. Given that most of us were (and still are) working remotely, that was quite a feat. I thank all of you for the comments and suggestions you have already made to help refine the classroom experience. Your thoughts and perspectives matter so keep sharing.
I hope all of you will continue to work hard and remain engaged in an online capacity. I am currently working with to make you even more connected by creating a discord channel with ASB and with the Dean of Education on a weekly speaker series through zoom so that we can stay connected. More information to come on both of those, and I welcome any other ideas you have for keeping us closer. Hang in there!
March 23, 2020
With the shelter in place order, the only way for us to continue classes is online. We have heard from several of you regarding a lack of access to either a computer or Internet network. As I mentioned in an earlier email, we had hoped to be able to have the campus open for a few hours every day to give students access to computers. In normal situations, you could also access computers at the local library and find network access at a variety of commercial locations. Given the current situation, though, here are some suggestions to help you access your courses during this time:
Note that these loaner laptops are part of the generous Cogswell community coming together to support our students. They may consist of a variety of system configurations and software applications but will have both email and web browser access so that you can participate in your classes. Our limited Cogswell IT staff will be unable to assist you with using the computer but guidelines for configuring your Cogswell email and portal access can be found at https://cogswell.edu/student-gateway/.
Good luck with the remainder of the term. It will be both an exciting and challenging time for all of us, but working together, we can do this!
March 22, 2020
Welcome back! It’s hard to believe that only two weeks ago we were all looking forward to returning from spring break for the final few weeks of the trimester and celebrating the accomplishments of our seniors at Commencement. Now we are confronted with an entirely different reality of finishing the term remotely as we exercise social distancing to prevent the spread of the Coronavirus during this shelter in place order. None of us expected this, but it’s where we are right now.
During the extended spring break, the faculty and staff at Cogswell have been working tirelessly to prepare for a totally online delivery of all classes and services. It’s been a huge effort by everyone at the college, and it gets its real-world test beginning tomorrow.
All classes will meet as scheduled, but they will take place in Canvas. Students: be sure to log into the Canvas shell for your class at the regular date/time for your class. If you haven’t done so already, we are hosting a number of online tutorials on how to get the most from your online class via Zoom at: https://zoom.us/meeting/register/v5cqc-CqqDso6vxeHC6W8vAdmOz-u4hiMw. I strongly urge all students to attend one of these tutorial sessions on either Monday or Tuesday at 10:00a, 3:00p, or 6:00p.
All business functions of the college (Admissions, Advising, Business Office, Financial Aid, etc.) will continue to operate remotely. If you need assistance from one of these offices, see the “Helpful links for Students” menu on the News & Updates page of the Cogswell website. You will also find a great deal of other information regarding the Coronavirus on that page as well as an archive of communications that have been sent to the Cogswell community in the last few days. Please check that page frequently for updates.
The next few weeks will be an incredibly interesting time in our history. We will likely tell stories about this time. I don’t know what will happen tomorrow and in the coming days, but I’m sure it will be both challenging and fascinating. As for your classes, we have made tremendous strides in getting them ready to deliver online. However, even with all the amazing work and preparation that has gone into them, there are still likely to be issues we didn’t anticipate. Please be patient as we deal with those. The first couple of days will probably be the roughest as we sort through and solve these issues.
I ask everyone—students, faculty, staff—to be patient and understanding. Hang in there, we will get through this! The secret to success will be communication. If you encounter a problem, please communicate clearly with the people involved. Everyone wants to do a great job, and patient, understanding communication will help all of us do that. My deepest thanks to everyone who has worked so hard in the last few weeks to make this happen. Best wishes for tomorrow and for the rest of the term!
March 19, 2020
As the Coronavirus pandemic continues to create uncertainty, we are working to ensure that we are fully prepared for the summer trimester. Many are predicting that the current shelter in place order might be extended. Consequently, we have decided to postpone the beginning of the summer term until Tuesday, May 26th, the day after Memorial Day. The extra time will, hopefully, allow for any extended shelter in place orders to be lifted. If they haven’t been by that time, it also provides us more time to prepare for continued online delivery of classes.
As the summer trimester was originally scheduled, there would have been two weeks between its end and the beginning of the fall trimester. In order to allow for a break between the two terms, we will shorten the summer trimester by one week to 14 weeks. Because of federal and state regulations about the required number of contact hours in a term, we will need to make some minor adjustments to class meeting times and will have more information about that as the updated summer schedule is developed.
When we rescheduled the Commencement ceremony to Sunday, August 23rd, that date was the only one available for the auditorium where the ceremony is held. That is still the case. So, while it will likely seem strange to walk for graduation a week before the term actually ends, I ask you to remember that this is a strange situation.
We will have many more details regarding the updated schedule in the coming days but wanted you to know about the calendar change as soon as possible. As a reminder, Summer Registration is still open. If you haven’t already done so, please contact your Academic Advisor or Department Director to register for summer classes.
Again, I thank you for all your patience and understanding as we cope with this continually evolving situation.
Summary of the important dates:
March 18, 2020
The current COVID 19 issue has been very difficult for many of us to deal with. Over the course of one week, we have had to adapt to going fully online and closing the campus. Some of you have had to ‘shelter in place’ while others are staying close to family and friends during this crisis. As was referenced in the message that was sent by the Provost, our society is being faced with a major challenge but I am confident that we will be able to adapt just as we have in the past. In my lifetime, I have seen tragedies that forever changed how we live our lives. 911, hurricane Katrina, and SARS to name a few. All made a significant and long lasting impact on our culture. Things were tough, but we made it through. I want to remind you that our history is evidence that we will thrive once this crisis has passed.
As your Dean of Students, I want you to know that you are all missed. The corridors of Cogswell are silent. The normal hustle and bustle of activity is replaced by a slow, dull buzz of a quiet facility. There are no students running into my office and no events happening in the Dragon’s Den. There are no faculty guiding the next great programmer, director, artist, or designer. But Cogswell still exists in all of you. The spirit of our mascot transcends the physical barriers of the institution. Your flame carries on even while you are not physical here.
Soon I plan to attempt to create a virtual space for you to connect with each other. Although we cannot have a physical presence on campus, creating a virtual ASB meeting, BSU event, or Speaker Series through zoom are all possible. In an awkward sort of way, we may have more of you attend in this format! I encourage you to stay connected, stay strong, and be kind to one another.
March 16, 2020
Dear Cogswell Community
As I mentioned in my last message, the Coronavirus pandemic is a fluid situation and changes are likely to keep happening. As you may have heard, the six Bay Area counties (San Francisco, Santa Clara, San Mateo, Marin, Contra Costa, and Alameda) just announced a “shelter in place” order beginning at 12:01am tomorrow (3/17) and lasting for at least three weeks. We had hoped to use this week to prepare everyone for remote operations beginning next week, but must now start operating remotely immediately.
More details are being worked out and will be announced as they are finalized. For now, though, I wanted to make sure everyone knew of this latest development. Again, thank you all for your patience and understanding. It is a complex and evolving problem and we are working as fast as we can to try to keep up with developments. Be well and stay safe! More soon…
March 15, 2020
My apologies for such a lengthy email, but there are many important pieces of information that need to be shared and explained. Please read all the way through this message.
Just in case you have missed all the previous emails and texts, we have extended Spring Break for one more week through next Sunday (March 22nd). Beginning the following Monday morning (March 23rd), all Cogswell classes will be taught online through Canvas until the end of the spring trimester (April 26th). Although we hope to return to regular on-campus classes beginning with the summer trimester (May 11th), we are continuing to develop our online resources in case conditions do not allow us to return to campus in May. As that date approaches, we will make an announcement regarding the delivery of summer courses. In the meantime, you can always check current announcements regarding Cogswell’s response to the Coronavirus pandemic via the News link at the top of our website (direct URL: https://cogswell.edu/news).
This is a difficult time for our nation and the world. Most of us have never faced something like this. During the last century though, our ancestors experienced similar types of difficulties with the Influenza pandemic of 1918-1920, the “Great Depression” of 1929-1939, and World War II (1941-1945). During each of those global events, the people of this nation endured substantial suffering and loss, but they also made great sacrifices for the good of all. Will this current pandemic be as disruptive as those earlier events? We all hope not, and at this stage, no one really knows. However, all of us need to understand that for at least the next few months, things will be different than they have been previously. Some services and products may be in short supply or unavailable altogether. No doubt, we will be inconvenienced. For those of us in the Cogswell community, we will need to figure out how to keep going in an online, remote environment. Will it be as good, or convenient, as doing things face-to-face? Most likely, no. But we need to make the most of what we can do and accept the fact that there will undoubtedly be some sacrifice of quantity and quality in nearly every aspect of our lives.
During this time, please be patient, understanding, and forgiving. Everyone is struggling and we need to be supportive of each other. We also need to understand that even though we might not fall into one of the high-risk categories, most of us come into contact every day with other people who do. Thus, while it might be tempting to ignore the calls for social isolation, be aware that you put others at risk when you do so.
Here is some specific information for members of the Cogswell community:
Class Meetings beginning March 23rd
Thank you all for your patience and understanding while we deal with this reality. As with all situations this fluid, there will likely be changes and updates to this information. When that happens, we will send it out and post it on the News page of our website. Hopefully, this will all be behind us soon and we can return to normal life. For now, I wish you all the very best.
March 13, 2020 - SPRING BREAK EXTENSION
As promised in my earlier message, we have continued to monitor the situation with the Coronavirus pandemic. Given the speed at which conditions have changed in the last few days, The Executive Committee of Cogswell College has made the following decisions:
During this time, the building will remain open for students for studio and computer lab access only from 10:00am to 2:00pm, Monday through Friday. Students living in housing may continue to stay in their apartments through the end of the term if they wish. There are many details yet to be worked out, and these will be forthcoming in the next few days. However, we wanted to notify you immediately of the plan and schedule.
This is a difficult time for our nation and for all of us, and we hope you understand the necessity of taking such action. We realize that not all of our courses will translate perfectly well into an online environment due to specific hardware/software requirements and group projects, but our professors will work to make their classes as engaging and productive as possible under these circumstances.
Thank you all for your thoughtful comments in the last few days and for your patience while we reached this difficult decision. We look forward to having this behind us and returning to life, and class, as usual.
March 12, 2020 - COMMENCEMENT CEREMONY
Dear Graduating Senior,
First off, congratulations on your upcoming graduation! Your hard work and perseverance has allowed you to overcome a number of obstacles in your path to reach this major life milestone. Sadly, current events have thrown another obstacle in your path, not for your graduation, but for the commencement ceremony that celebrates that graduation. As you probably know, due to concerns about spreading the Coronavirus, events with large audiences are being postponed or cancelled due to the high risk of exposure in such crowded environments. Consequently, the Cogswell Commencement ceremony scheduled for Sunday, April 26 has been postponed until Sunday, August 23.
We know this is a huge disappointment for everyone, and hope you understand the difficulty with which we made this decision. Please know that you will still receive your diploma as usual approximately one to two weeks following the end of the trimester. We do hope you will join us on August 23 for the actual ceremony. Information regarding participating in that ceremony, including ordering caps and gowns, will be emailed to you soon by Dean Carolus Brown.
Again, congratulations on your graduation. Although the actual ceremony will be delayed a couple of months, you’ve made it! We look forward to celebrating this milestone with you on August 23rd.
March 11, 2020 - ADDENDUM
I want to reiterate from my earlier emails, that any students, faculty, or staff who have, or believe they may have contracted, the Coronavirus should not come to campus and seek medical attention. Please note that this also applies to anyone with a compromised immune system who feels being on campus puts them at greater risk. If you fall into one of these categories, please contact Human Resources (for faculty and staff) or Carolus Brown, Dean of Students (for students) to make arrangements to work or take classes remotely. Faculty have been asked to make allowances for students to take classes online who are directly affected by this virus.
We have heard from a number of you regarding concerns about the Coronavirus and Cogswell’s response to it. We have been closely monitoring the situation and evaluating all possible options for Cogswell. At this point, we intend to continue regular operations and return to classes on Monday, March 16th as planned. We are, however, looking at canceling or postponing large events and gatherings as recommended by the Santa Clara Department of Health. We will have more information on those events in the coming days. You can also check the News link at the top of the Cogswell website for the latest information on our response to the Coronavirus.
You have, no doubt, heard about other colleges and universities moving to online. Those campuses not only have large numbers of students, but hundreds of daily visitors coming and going every day. In many ways, Cogswell’s closed campus is like many of the other small, closed campuses in the area, and they are also staying open for the present. As an additional protective measure, we will continue extra disinfecting and cleaning activities through the campus.
Even as we plan to continue on-campus classes, faculty are working hard to convert as much of their teaching material as possible into an online-deliverable format in the event we do need to move totally online. Please understand, the decision to move entirely online is not an easy one. Many of our classes are hands-on activities, often with specialized software, and use group projects. Replicating that kind of experience online is extremely difficult, especially on such short notice. We know Cogswell students have come to expect these sorts of learning experiences and want to do everything we can to maintain them. However, should the need arise, we will move to online for everyone’s safety.
We will continue to closely monitor this situation and report any changes as soon as they happen. For now, though, plan to be back for classes on Monday, and please continue to wash your hands and cover any coughs or sneezes.
March 10, 2020
March 9, 2020
Wash your hands regularly with warm/hot water and soap for 20 seconds (the amount of time it takes to sing “Happy Birthday” twice).
If soap is not available, use a hand sanitizer.
Avoid touching your eyes, nose, and mouth with your bare hands.
Cover your cough with a tissue, handkerchief, or your elbow. Don’t use your bare hand—remember, you’re trying to keep the germs off your hands!
If you feel yourself coming down with flu-like or cold-like symptoms do not come to campus. Seek medical advice and isolate yourself from others as best you can.
I want to also make sure you are all aware of our building access policy as well as remind you of our evacuation procedure in the event of an emergency. Please take note of the following.
Follow the instructions of staff and emergency personnel
Evacuate as quickly and safely as possible via the nearest emergency exit
Meet at our designated meeting place, located down Baypointe Pkwy, towards Zanker Road. It looks like a driveway between the two fenced-in portions of land (see gold star in the image below). Staff members will also direct you to this location. It is important that we all meet at this location so that we can ascertain everyone’s safety and wellbeing.
**YOUR USERNAME AND PASSWORD ARE THE SAME FOR CANVAS, EMAIL, AND THE PORTAL**
CANVAS (Online learning system)
Download Canvas App here:
Website: click here
Download the Email App:
COGSWELL STUDENT PORTAL
2020 Spring Registration will begin in November 2019. Please register your classes at the portal online.
BOOKS & MATERIALS
Please check each class’s syllabus to see what books/materials are required for the class.
**If you forgot your login/password, or need I.T. support, send an email to firstname.lastname@example.org
**If you are struggling with classes, we have FREE Tutoring for most of the classes, send an email to get help here: email@example.com
OTHER IMPORTANT INFO
Financial Aid: firstname.lastname@example.org
Academic Advising: email@example.com
FOR ACTIVE STUDENTS ONLY
We deployed Microsoft Office 365 Suite for Education for all active Cogswell students, faculty and staff.
This includes Word, Excel, PowerPoint, Project, OneDrive, Outlook, Video, and many others.
All Office 365 applications and tools are available for download on up to five personal devices including mobile devices as well as online through a web browser.
Those licenses are perpetual and you are entitled to use on your personal computer all Microsoft desktop and online software as long as you are enrolled as a student or work at Cogswell.
Please follow the instructions below to activate your account and download office applications.
If you experience any problem with login or activating your accounts only, please email to the Help Desk firstname.lastname@example.org. For all other questions, refer to Microsoft support.
We are pleased to announce that students can remotely access a campus lab to assist you with your projects. The Virtual Shrine of Silver Monkey Lab includes Maya, ZBrush, Substance Painter, and other software.
The Virtual Shrine of Silver Monkey Lab should be used the same way as the Silver Monkey Lab on campus – to work on your assignments and projects. This is not a place where scheduled classes take place – please continue to use Canvas for all you classes.
To connect and remotely access this virtual lab, follow the steps in the email sent you on March 30, 2020. Step by step instructions and short instructional videos are also available from the Student Portal (under Campus Info -> Student Help Guide).
If you have any problems, please contact the IT Help Desk email@example.com
For questions related to Coronavirus and its impact on college operations, please email us at firstname.lastname@example.org and we will get back to you within 24 hours.